Today, MS Outlook is the world’s most widely used email client and there are reasons for it – a simple to use interface, advanced features and efficiency being the main ones. However, Microsoft tools often face the brunt of users’ frustration for hidden glitches and MS Outlook is no exception to this.
As crucial as MS Outlook is to manage your work life, there are some errors that can crop up out of nowhere to put a halt, albeit a temporary one, to the normal flow of your daily activities. Some of these common problems with Outlook include freezing, start-up issues, sluggish working, problems with profile handling etc.
In this discussion, we will be focusing on such common Outlook problems and their solutions. If you’ve ever thought to switch from Outlook because of frustrating problems that can crop out of nowhere, you must read the errors and solutions mentioned here. Who knows, you might start loving this simple to fix software even more?
Note: The errors and solutions mentioned below apply to Outlook 2007. Though most of them should work with other versions of Outlook too, you should be aware that they might not.
Problem 1 – Outlook is too sluggish
This is the most common of Outlook’s problems. Over time, emails, notes, calendar entries, attachments etc. keep piling up in the Outlook PST making it abnormally large in size. It eventually reaches to such an extent that working with Outlook becomes nearly impossible due to its utterly slow speed.
Solution – The first solution here is to starve the PST. You need to remove any and everything that is causing the PST to bloat up. Find out the folder called “Larger Than 100 Kb” in Outlook 2007, it will contain all emails that are larger than 100 Kb. Delete all unwanted old emails (specially the ones with bulky attachments). If you really need an attachment, save it on the disk but clear it out of the PST. Also, delete all other unwanted emails and clear out the Trash.
The second thing that could do wonders is Archiving. Archive your emails by year. This will save large amounts of data to your disk relieving the PST of its burden.
Problem 2 – Outlook crashes unexpectedly
It’s ironical how something that’s meant to help can itself become a cause of the trouble. Many Outlook add-ins claim to help around with Outlook’s working and make things easier for you but heaven turns into hell when any of the add-ins corrupt. Sadly quite a few add-ins have bugs and many are poorly written. A corrupted add-in can cause Outlook to crash without warning. And if you were in the middle of composing a rather long and important email, the frustration can be imagined. Installing too many add-ins can make Outlook slow too.
Solution – To find out if add-ins is causing a problem, start Outlook in safe mode and see if it performs better. If it doesn’t, the problem lies elsewhere. However, if it does, go into Outlook’s Trust Center and disable any suspected add-ins, then restart Outlook normally.
Problem 3 – An email on the office PC doesn’t show up at your laptop
When Outlook is installed on more than one computer, you may find that the email set on one doesn’t match the other. Downloading an email on both would also lead to an inconsistency.
Solution – There are 2 straight solutions for this problem. One – manually copy the PST file from one computer to the other. Whichever computer has all the emails, copy its PST to the other manually and then restart Outlook. Two – switch to IMAP protocol that synchronizes the mail on the server with the mail in Outlook.
Problem 4 – You’re sending out Spam emails
You may get to know from your contacts that they’ve received unwanted emails from you while you may not be aware of sending them. This could prove to be quite embarrassing if the receiver is an important business associate and the sent out email is inappropriate.
Solution – The cause behind this problem could be either a malware-infected computer with access to your email address or your email account being hacked. Changing the password could solve the latter of the problems, however if you’re unable to do so, you should contact support immediately and report the issue. If however, the problem is the former, scan your entire hard disk with a premium antivirus program, other than your regular one. Meanwhile also inform your contacts that something like this has happened so that they can be aware for the future too.
Problem 5 – Outlook PST has corrupted
You’ll know if your PST has corrupted if you start seeing errors pointing out the same on opening Outlook. A corrupted PST can lead to inaccessibility of all data within your Outlook since it won’t allow it to open.
Solution – Microsoft’s in-built ScanPST.exe proves to be quite effective in this situation. You can find it within your Outlook installation folder and just running it should be all. However, if it does not work, you could use a Stellar Phoenix Outlook PST repair to fix PST.
To Sum it up
Though the above points should pretty much capture most of your Outlook problems, however if you’re still facing some issues, you could try other fixes such as rebuilding your Outlook profile, disabling your antivirus, adjusting your calendar permissions etc. And don’t hesitate to rely on Stellar Phoenix Outlook PST Repair to repair corrupt PST or other errors if the need be.